Accounts Payable Supervisor

Work With Purpose

At AlerisLife we’re dedicated to advancing the lives of all we serve - from our residents to each and every one of our team members. With a mission-driven mindset and a desire to make a difference in the lives of others, our team members enjoy a work culture that is uniquely supportive of their professional and personal lives. A place where they can advance others, and themselves.

Summary:

All team members will be required to work on-site three (3) days per week. The on-site days will be Wednesdays and Thursdays, with a third day to be selected by the employee in consultation with their leader. For the right talent, we are open to considering remote candidates. We will prioritize candidates who meet the key qualifications and demonstrate a strong alignment with the role’s requirements.

Reporting to the Senior Manager of Accounts Payable, the Accounts Payable (AP) Supervisor is responsible for the oversight of processing of invoices and payment requests, ensuring that invoices are entered correctly in our EPR system and that all data elements have been reviewed and validated to ensure invoices are paid timely and accurately. The AP Supervisor will assist its key business partners to understand the AP process, provide timely responses to questions and will interface with suppliers, field operations managers and corporate staff at various levels in the organization.

Responsibilities:

• Support/Guide AP Coordinators invoice data entry to guarantee accuracy of all key data elements on the invoice and invoice approval is appropriate.
• Analyze invoices and match to the correct purchase order and receiving documents. Coordinate with team members on required purchase order processing/updates.
• Weekly Settlement Run reviews to validate accurate payments to the correct suppliers are issued.
• Build and maintain positive relationships with high volume suppliers.
• Monitor open invoice volumes across the team.
• Verify all non-PO invoices received for expenses follow company policy.
• Ensure invoices or payment discrepancies and resolved and documented appropriately.
• Utilize ticketing system, monitor, review, research, troubleshoot and timely resolve and respond to invoice and payment inquiries.
• Reconcile supplier statements, research and correct discrepancies timely.
• Assist with the issuance of annual 1099s.
• Assist with other ad hoc projects and requests as required.

Education/Experience/Requirements:

• Associate’s Degree in Accounting preferred
• Accuracy and attention to detail, well organized, ability to work independently and collaboratively
• Positive attitude, calm demeanor, and ability to adapt to change and meet deadlines
• Critical thinking skills, goal oriented and desire to challenge the status quo
• Maintains a high level of confidentiality and takes pride in their work
• Ability to communicate effectively and professionally
• Technology-minded, enjoys learning
• Has an inquisitive mind and eagerness to learn, develop and continuously improve
• The preferred candidate would also have the following experience:
  • Prior AP experience in a large public company with multiple sites
  • Knowledge of general ledger accounts
  • Solid knowledge base in ERP systems, scanning platforms
  • Proficiency in Microsoft Office (Excel, Outlook and Word)

This job description represents an overview of some of the responsibilities that are essential to the functions and qualifications of the position. This job description is not intended to be, nor is it, an exhaustive list of all of the responsibilities required.

Additional Certificates, Licenses and Registrations:

Other:

The culture at Five Star is built on our shared core values – People First, Integrity, Mindful, Listen and Work to Be Our Best. Within that framework we want to include positive collaboration, proactive problem solving and relentless curiosity. Positive collaboration means that we work together and make decisions for the greater good - with open, honest and respectful communication. Proactive problem-solving means that we come to the table with ideas, recommendations and solutions.

We Got You

We see and support the whole you. Because investing in you, and all our team members, is the first step in making a difference in the lives of others.

• Comprehensive Medical/Dental/Vision
• 401k + Match
• Bonus Opportunity
• Competitive Vacation, Sick & Holidays
• Life, Disability & other supplemental benefits
• Flexible Workplace
• Professional Development Funds
• Wellness Coaching & Personal Support Benefits
• Recognition & Reward Programs

Is This You?

Beyond checking off the boxes, we’re looking for someone who shares our passion and commitment.

• Purpose and Meaning – You have an authentic connection our vision of a world in which the quality of life is ageless, and a desire to advance our culture and keep People First at all times.
• Advancing Others – You advance others, supporting their continuous growth and enabling their achievements. You get it – positive team experiences lead to incredible customer moments.
• You Are Accountable – To our team, our customers and our brand(s). You firmly believe that the way in which we achieve results is just as important as what we accomplish together.
• Operational Excellence – You encourage a mindset of continuous improvement, respect ideas from everywhere, and empower others to elevate how and what we deliver for our customers and each other.
• Let’s Do This – Fast is as slow as we go! You thrive with a focus on the here-and-now, while managing multiple priorities, projects and competing demands, helping others anticipate and embrace what’s next.

EEOC

Alerislife prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including... Continue reading

Alerislife prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, AlerisLife complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In addition, AlerisLife expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of AlerisLifeTesting of New Employment Application’s employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.