A place where
you can advance

Others & Yourself

Role:

Administrative Assistant

Location:

255 Washington Street
Newton, MA  02458

Job Attributes:

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  • Job ID

    1225863

  • Req ID

    129607BR

  • Job Category

    Administrative

  • Career Area

    Corporate & Regional

  • Job Type

    Full-Time

  • Work Shift

    Daytime

  • Job Location

    255 Washington Street
    Newton, MA  02458

Work With Purpose

At AlerisLife we’re dedicated to advancing the lives of all we serve - from our residents to each and every one of our team members. With a mission-driven mindset and a desire to make a difference in the lives of others, our team members enjoy a work culture that is uniquely supportive of their professional and personal lives. A place where they can advance others, and themselves.

The Opportunity

The Administrative Assistant must exhibit exceptional client service and professionalism in all interaction and communication. This role will assist with supporting calendars and expense reports as well as performing a wide range of administrative and clerical support for the corporate team so each person is as successful as they can be, to strengthen our culture, and to build community.

What You’ll Do

  • Assist with supporting calendars, expense reports, ad hoc requests from leadership team.
  • Answer phone calls, transferring and responding to inquiries as appropriate team member.
  • Greet visitors, ensure reception area, conference rooms & other public spaces are organized and tidy.
  • Assist with scheduling and booking for conference rooms and shared spaces.
  • Update office maps for changes in assigned spaces and available desks for booking.
  • Perform document management tasks, including scanning, filing, scheduling shredding,
  • Provide general facility maintenance and care; triage reported requests and submit work orders as appropriate.
  • Execute on safety / emergency policies & procedures.
  • Perform other related duties as assigned.
  • Be the face of the company!
  • Provide back up support to the Office Manager as needed.

What You'll Bring

  • Administrative and clerical experience, in a professional office setting.
  • Excellent verbal and written communication skills with the ability to interact and communicate with individuals at all levels, inside and outside the organization.
  • Strong administrative skills with ability to work independently and apply personal judgement.
  • A high level of organization, thorough attention to detail, and ability to multitask and prioritize.
  • Team player with a focused, client service attitude, impeccable follow-up skills and commitment to keeping others informed of completed tasks and project status.
  • Ability to function well in a high-paced and at times stressful environment.
  • Basic understanding of how to operate standard business equipment.
  • Proficient with Microsoft 365 (Outlook, Teams, Office Suite).
  • Ability to adapt and troubleshoot unexpected issues

We Got You

We see and support the whole you. Because investing in you, and all our team members, is the first step in making a difference in the lives of others.

  • Comprehensive Medical/Dental/Vision
  • 401k + Match
  • Bonus Opportunity
  • Competitive PTO, Sick & Holidays
  • Life, Disability & other supplemental benefits
  • Flexible Workplace
  • Professional Development Funds
  • Wellness Coaching & Personal Support Benefits
  • Recognition & Reward Programs

Is This You?

Beyond checking off the boxes, we’re looking for someone who shares our passion and commitment.

  • Purpose and Meaning – You have an authentic connection our vision of a world in which the quality of life is ageless, and a desire to advance our culture and keep People First at all times.
  • Advancing Others – You advance others, supporting their continuous growth and enabling their achievements. You get it – positive team experiences lead to incredible customer moments.
  • You Are Accountable – To our team, our customers and our brand(s). You firmly believe that the way in which we achieve results is just as important as what we accomplish together.
  • Operational Excellence – You encourage a mindset of continuous improvement, respect ideas from everywhere, and empower others to elevate how and what we deliver for our customers and each other.
  • Let’s Do This – Fast is as slow as we go! You thrive with a focus on the here-and-now, while managing multiple priorities, projects and competing demands, helping others anticipate and embrace what’s next.

EEOC

Alerislife prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including... Continue reading

Alerislife prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, AlerisLife complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In addition, AlerisLife expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of AlerisLifeTesting of New Employment Application’s employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.

More than just a place to work
this is a place to

Thrive
  • Light Blue Petal Inspired Thinking

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    I am encouraged

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  • Green Petal Total Wellbeing

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    I am empowered

    to further my own mental, physical, and emotional wellbeing — feeling energized for life and work.

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  • Dark Blue Petal Shared Purpose

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    I am motivated

    by a shared desire to make a difference daily — at work, at home, and in the community.

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  • Green Petal Personal Growth

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    Personal Growth White

    I am inspired

    by the opportunity to grow personally and professionally, each and every day.

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  • Light Blue Petal Meaningful Connections

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    Meaningful Connections White

    I am supported

    to build nurturing relationships with my customers, co-workers, community, and loved ones.

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