Payroll Supervisor

Work With Purpose

At AlerisLife we’re dedicated to advancing the lives of all we serve - from our residents to each and every one of our team members. With a mission-driven mindset and a desire to make a difference in the lives of others, our team members enjoy a work culture that is uniquely supportive of their professional and personal lives. A place where they can advance others, and themselves.

All team members will be required to work on-site three (3) days per week. The on-site days will be Wednesdays and Thursdays, with a third day to be selected by the employee in consultation with their leader. For the right talent, we are open to considering remote candidates. We will prioritize candidates who meet the key qualifications and demonstrate a strong alignment with the role’s requirements.

Job Summary:

As Payroll Supervisor, you will oversee all aspects of payroll processing, ensuring accuracy, compliance, and efficiency across multiple States and Jurisdictions.

You will work closely with the Payroll Team daily to provide guidance, prioritization, and mentorship with the goal of optimizing team efficiencies and contributions.

The Payroll Supervisor also serves as the contact for escalations within the payroll community.

The incumbent will work closely with the Senior Manager of Payroll Operations.

Responsibilities:

• Process and administer the company's payroll on a scheduled basis (weekly, bi-weekly, and off cycle). Verify timesheets, overtime, commissions, bonuses, and other payroll adjustments are being issued accurately according to company policies, labor laws, and tax regulations in payroll processing.
• Provide leadership and mentoring of payroll staff including hiring, training, coaching and development/performance management. This includes cross-training employees to ensure no gaps in compliance.
• Backup to the Senior Manager of Payroll Operations and Payroll Coordinators as needed.
• Work with the team to understand various workloads and prioritize activities and tasks, in line with company and team objectives.
• Ensure payroll records are accurate and maintained in accordance with legal and organizational requirements.
• Establish and monitor processes and controls to ensure the data integrity within payroll and timekeeping applications (Workday, Kronos, ADP).
• Execute audits as needed to ensure data integrity and compliance.
• Work with Senior Manager of Payroll Operations to ensure quarterly tax, annual tax, and W-2’s are filed timely/accurately. Work to resolve any payroll/tax related errors ensuring they are corrected timely in accordance with Federal and State laws and Company policies.
• Partner with internal stakeholders to understand new business requirements that have a potential impact on payroll processes and ensure payroll processes and systems are optimized to meet those needs.
• Manage or assist with special projects such as system enhancements and payroll upgrades.
• Serve as a liaison between third party vendors and the Finance and Human Resources departments to troubleshoot system related issues, put in place system enhancements or develop reporting capabilities.
• Provide payroll data and analysis as requested by various internal stakeholders.
• Assist with Payroll Acquisitions or Divestitures where Payroll and Tax information is necessary.

Requirements:

• Bachelor’s degree preferred
• Experience with end-to-end payroll processing and operations
• Experiencing mentoring or managing people
• Experience with Workday, Kronos, ADP preferred
• Knowledge of Tax laws and regulations
• Ability to handle extremely confidential information in an expeditious and discretionary manner
• Solid problem solving skills
• Excellent written and verbal communication skills
• Excellent customer service skills
• Ability to interface and effectively communicate with all levels of management
• Excellent computer skills, including Microsoft Office, Kronos and payroll system (preferably Workday)
• Strong organization, planning and project management skills; ability to prioritize tasks for self and team to meet requirements and deadlines.
• Strong leadership skills; ability to drive and motivate to achieve results

This job description represents an overview of some of the responsibilities that are essential to the functions and qualifications of the position. This job description is not intended to be, nor is it, an exhaustive list of all of the responsibilities required.

We Got You

We see and support the whole you. Because investing in you, and all our team members, is the first step in making a difference in the lives of others.

• Comprehensive Medical/Dental/Vision
• 401k + Match
• Bonus Opportunity
• Competitive Vacation, Sick & Holidays
• Life, Disability & other supplemental benefits
• Flexible Workplace
• Professional Development Funds
• Wellness Coaching & Personal Support Benefits
• Recognition & Reward Programs

Is This You?

Beyond checking off the boxes, we’re looking for someone who shares our passion and commitment.

• Purpose and Meaning – You have an authentic connection our vision of a world in which the quality of life is ageless, and a desire to advance our culture and keep People First at all times.
• Advancing Others – You advance others, supporting their continuous growth and enabling their achievements. You get it – positive team experiences lead to incredible customer moments.
• You Are Accountable – To our team, our customers and our brand(s). You firmly believe that the way in which we achieve results is just as important as what we accomplish together.
• Operational Excellence – You encourage a mindset of continuous improvement, respect ideas from everywhere, and empower others to elevate how and what we deliver for our customers and each other.
• Let’s Do This – Fast is as slow as we go! You thrive with a focus on the here-and-now, while managing multiple priorities, projects and competing demands, helping others anticipate and embrace what’s next.

EEOC

Alerislife prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including... Continue reading

Alerislife prohibits discrimination against any applicant or employee with regard to or on the basis of race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. In addition to federal requirements, AlerisLife complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has communities and/or facilities. This policy applies to all terms and conditions of employment, including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

In addition, AlerisLife expressly prohibits any form of workplace harassment based on race, color, religion, national or ethnic origin, age, ancestry, sex, pregnancy (including pregnancy, childbirth, lactation and related medical conditions), gender, gender identity and expression (including transgender), sexual orientation, mental or physical disability, military status, certain criminal records, genetic information (including characteristics and testing), HIV testing, a personal admission to a facility for the care and treatment of a mentally ill person and taking of parental leave or membership in any other category protected by applicable law. We will not tolerate harassment of employees in the workplace, or in other settings in which employees may find themselves in connection with their employment. Improper interference with the ability of AlerisLifeTesting of New Employment Application’s employees to perform their job duties may result in discipline up to and including discharge. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination harassment or retaliation, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any federal, state, or local law is prohibited and will not be tolerated.